Production operations software
Run the production office from one place.
Crew, hires, vendors, call sheets, gear, shipping and events in one system, built by people who run productions for the companies that make film, TV and unscripted.
Built inside a working production office. Used there every day.
Sample data
Call sheet · Day 2 of 5
Harbor Lights (sample)
- Sunrise
- 6:52A
- High / Low
- 71° / 58°
- Rain
- 10%
Production
- ProducerSam Okafor6:30A
- CoordinatorRiley Park6:00A
Camera
- DPAna Ruiz7:00A
- 1st ACTheo Lind6:45A
Sound
- MixerJune Abara7:00A
Nearest hospital added from the location address
In transit
- Drive BH-014 → Post Delivered
- Lens case → Location In transit · Thu
PO-0142 · Grip rental
Raised by a manager. Waiting for a second approver.
COI expires in 12 days
Crew hires
- Gaffer · 3 daysCleared
- Sound utility · 2 daysPayroll started
The crew list lives in a spreadsheet three people edit, and nobody is sure which phone number is current.
Insurance certificates sit in someone’s inbox until the venue turns a truck away at the gate.
The drive going to post is in a box somewhere, and the tracking number is in a text message.
BacklotHub puts all of it in one system that your whole office, and the people you work with, can actually use.
Your studio’s own crew page
Crew sign up to work with you, and keep their own profile current.
Every studio on BacklotHub gets its own page for crew. People sign up for work with your company, then come back to update their profile between jobs. You approve every sign-up, so your roster stays yours.
- Crew send their résumé, positions, gear, asking rate and links to their credits and reel
- Approved crew sign in to update contact details, cities they work in, rate and gear
- Nobody joins your roster until someone on your team says yes
- Crew see only their own record, never your notes, booked rates or anyone else
- Crew logins are free on every plan and never count as seats
Fictional studio · sample
Northlight Pictures
Crew page · work with us
Documentary and unscripted crews. Sign up once, keep your profile current, and we’ll reach out when a show fits.
Your profile
Approved- Positions
- Camera operator · 2nd AC
- Works in
- Atlanta, Nashville · will travel
- Asking rate
- $650 / 10-hour day
- Gear
- FX6 kit · wireless follow focus
- Credits & reel
- IMDb · reel link
You only see your own record. Northlight’s notes and booked rates stay private.
What it does
Six parts of the job, one system.
Every feature below is live in the app today. Budgeting and payroll stay with the specialist tools you already use.
- 01
Crew roster
A roster that stays current because crew keep their own details up to date.
How it works - 02
Crew hires
One hire form that reaches payroll, and a status you can see without chasing.
How it works - 03
Vendors & POs
Vendor records, insurance certificates and purchase orders that need a second approver.
How it works - 04
Productions & call sheets
Projects, schedules, call sheets and the production calendar, all working from the same roster.
How it works - 05
Gear, drives & shipping
Asset tags, drive indexes, shipping requests and live carrier tracking.
How it works - 06
Events & festivals
RSVP pages, guest lists, door check-in and festival invitations.
How it works
Beyond your staff
The people you work with don’t count as seats.
A production office spends half its day chasing people who will never log in to your systems. BacklotHub gives each of them a page or a signed link built for one job, and none of them is charged as a seat.
Crewsign up on your studio’s crew page and keep their own profile current
Vendorsclaim their listing and update their insurance details
Payrollconfirm a new hire from a signed link in their email
Anyone shippingsend a shipping request with no login
GuestsRSVP, change their answer and get calendar files
Under the hood
Careful with your data, quick to use.
Rates, home addresses and insurance details are sensitive. BacklotHub treats them that way, and stays quick for the people who use it all day.
Access by role and screen
Four roles: Super Admin, Admin, Manager and Employee. A role-by-screen matrix lets an owner turn screens off for a role. It can only take access away, never add it.
Audit log
Admins can see who changed what and when.
AI that runs on our server
AI imports, crew search and call-sheet helpers use Anthropic’s Claude through our own server. No AI key is ever sent to the browser.
Command palette
Press ⌘K to go to any screen, crew member or production. There are keyboard shortcuts for people who live in the app.
Export what you see
Crew, vendor and guest lists export to CSV exactly as filtered on screen.
Email that goes through
Every system email is logged with its outcome and never sent twice by accident, and opt-outs are honoured on anything that isn’t transactional.
Pricing
One flat price per company. Not per show.
Plans start at $166/month billed annually ($199 month to month). Unlimited crew and vendor records on every plan.
Lite
$166/mo
Companies with one or two productions going at once
Studio
$333/mo
Companies with several productions and a full-time office
Pro
$499/mo
Companies with a big roster, many staff and years of spreadsheets
Enterprise
Custom
Groups, networks and studios with procurement requirements
Coming soon
Being built now.
Native iOS and Android apps
App Store and Google Play builds are being prepared now. Until they ship, BacklotHub runs in Safari and Chrome on any phone, and you can add it to your home screen.
Multi-studio workspaces
For groups running more than one company or label: separate workspaces under one account, each with its own crew, vendors and productions.
BacklotHub Jobs
A public job board for crew, with paid jobs only: every posting shows a real day or weekly rate. Studios post jobs, included with every plan. Crew join free and keep one profile they can share with the studios they work for and use to apply.
See it with your own shows in mind.
A 30-minute walkthrough with someone who has run a production office. Bring your messiest spreadsheet.