06 · Events & festivals
Screenings, parties and festival weeks, without the Google Form.
Premieres, festival screenings, wrap parties and investor dinners are usually run from a form, a spreadsheet and a printed list at the door. BacklotHub gives each event an RSVP page and a guest list. Door check-in works on a phone and updates live across every device on the door.
Who uses it most: Producers, publicists and anyone running a screening or festival week.
What’s included
Open, request or invite-only
Choose per event: confirm RSVPs until capacity, approve requests yourself, or accept invitations only. Capacity, waitlist, plus-ones and an RSVP-by date are built in.
Guest lists from a spreadsheet
Paste a list from Google Sheets, then add staff-only tiers such as VIP, talent or press, and custom questions like dietary needs and photo consent.
Personal RSVP links
Each guest gets their own signed link to change their answer, party size or details. Confirmations include calendar files.
Door check-in on a phone
Search by name and tap Check in. It updates live on every device at the door, and walk-ins are one tap.
Festivals: many events, one list
Group screenings and parties under a festival. Tick who is invited to what on one grid, and each person gets a single email listing only their events.
Export for the door
Download the guest list as CSV to keep as a paper backup.
How it runs on a real week
Step 1
Create the event and choose how people get in.
Step 2
Paste your list and send invitations.
Step 3
Watch RSVPs, approvals and the waitlist on one screen.
Step 4
Check people in at the door from any phone.
The rest of BacklotHub
See it with your own shows in mind.
A 30-minute walkthrough with someone who has run a production office. Bring your messiest spreadsheet.