01 · Crew roster
Every crew member you have ever booked, in one roster you can search.
Most production companies keep their crew list in a spreadsheet, an inbox and someone’s phone. BacklotHub gives you one roster: departments, positions, union memberships, the gear people bring and the rates you have on file. Crew apply through your own sign-up link and update their own contact details, so nobody has to chase a new phone number by email.
Who uses it most: Production managers, coordinators and line producers staffing a shoot.
Your studio’s own crew page
Crew sign up to work with you, and keep their own profile current.
Every studio on BacklotHub gets its own page for crew. People sign up for work with your company, then come back to update their profile between jobs. You approve every sign-up, so your roster stays yours.
- Crew send their résumé, positions, gear, asking rate and links to their credits and reel
- Approved crew sign in to update contact details, cities they work in, rate and gear
- Nobody joins your roster until someone on your team says yes
- Crew see only their own record, never your notes, booked rates or anyone else
- Crew logins are free on every plan and never count as seats
Fictional studio · sample
Northlight Pictures
Crew page · work with us
Documentary and unscripted crews. Sign up once, keep your profile current, and we’ll reach out when a show fits.
Your profile
Approved- Positions
- Camera operator · 2nd AC
- Works in
- Atlanta, Nashville · will travel
- Asking rate
- $650 / 10-hour day
- Gear
- FX6 kit · wireless follow focus
- Credits & reel
- IMDb · reel link
You only see your own record. Northlight’s notes and booked rates stay private.
What’s included
Your studio’s own crew page
Crew sign up for work with your company on its own page, send their résumé, and come back to keep their profile current. You approve every sign-up before anyone joins your roster.
One searchable crew database
Search by name, department, position or city. On a phone the roster turns into cards with one-tap calling, so you can reach the person you need from set.
An approval queue, not an open door
Applications wait in one queue with the résumé, links, gear and asking rate the person sent. Approving one creates their login and emails them. Nobody lands on your roster without a person on your team saying yes.
Crew keep their own details current
Approved crew sign in to a self-service portal to update their contact details and profile. They see only their own record. Other people’s details and your internal notes are never shown to them.
Rates only managers can see
Day, weekly and hourly rates are held on the record and shown only to Manager roles and above. Crew never see their own rate notes or anyone else’s.
Filter a list, then act on it
Export the filtered list to CSV, or send a group text to everyone in it. Whatever is on screen is what goes out.
Import what you already have
Bring crew in from a spreadsheet, or let AI read old call sheets and crew lists. Likely duplicates are flagged, and you choose to create, skip or overwrite each row before anything is saved.
Time off and working days
Staff request time off and managers approve it. Working-day calendars show who is available before you book them.
How it runs on a real week
Step 1
Share your studio’s crew page wherever crew already look for work.
Step 2
Approve applicants from one queue. Each approval sends the person a welcome email.
Step 3
Search the roster when you staff a show, then text or export the list.
Step 4
Crew update their own details between jobs, so the list stays current.
See it with your own shows in mind.
A 30-minute walkthrough with someone who has run a production office. Bring your messiest spreadsheet.